Deep Space Systems Web Site,
Employee and Team Mate Privacy Policy

 

Introduction

At Deep Space Systems (DSS) we are committed to maintaining the accuracy, confidentiality and security of your personal information. This Privacy Policy describes the personal information that DSS collects from or about you, and how we use and to whom we disclose that information.

Application

Deep Space Systems has adopted a series of Privacy Policies in order to address the specific privacy concerns relating to the use of our website to advertise the skills of our employees and team mates. This Privacy Policy applies to the personal information of all individuals who seek to be, are, or were employed by Deep Space Systems, (collectively an "employee"), and individuals who seek to be, are, or were employed by any of our Exclusive or Non-Exclusive Team Mates (collectively a “team mate”) including the personal information collected, used or disclosed while using the Deep Space Systems website.

 

This personal information is included in the Deep Space Systems website to promote and advertise the skills and capabilities of individuals and the companies they represent.  If you are unsure of how the DSS Web Site Privacy Policy applies to you, please contact the office of our Privacy Officer, Karl Lauffer (privacy@deepspacesystems.com), for more information.

Organizations Covered by this Policy

The Deep Space Systems Team (“DSS Team”) includes the prime contractor Deep Space Systems, Inc, also known as "DSS".

DSS has entered into Exclusive Teaming Agreements with:

  • Intuitive Machines, Inc
  • Deep Space Communications, LLC
  • Infiniti Engineering, Inc

 

DSS has entered into Non-Exclusive Teaming Agreements with:

 

  • Stinger Ghaffarian Technologies (SGT), Inc.
  • Exo Terra Resource, LLC
  • Elk Mountain Technologies Corp.

 

All references in this Privacy Policy to "Team Mates", "we", "us", "our" and like terms should be interpreted accordingly.

Policy of Compliance

It is the DSS policy to comply with the privacy legislation within each jurisdiction in which we operate. Sometimes the privacy legislation and / or an individual's right to privacy are different from one jurisdiction to another. This Privacy Policy was developed to guide the activities of Deep Space Systems. In addition, specific privacy practices may be adopted to address the specific privacy requirements of particular jurisdictions.

This Privacy Policy has a limited scope and application and the rights and obligations contained in this Privacy Policy may not be available to all individuals or in all jurisdictions. If you are unsure if or how this Privacy Policy applies to you, please contact the office of our Privacy Officer, Karl Lauffer (privacy@deepspacesystems.com), for more information.

What is Personal Information?

For the purposes of this Privacy Policy, personal information is any information about an identifiable individual, other than the person's business title or business contact information when used or disclosed for the purpose of business communications. Personal information does not include anonymous or non-personal information (i.e., information that cannot be associated with or tracked back to a specific individual).

What Personal Information Do We Post on the DSS Website?

We solicit, collect and maintain personal information in respect of those individuals who seek to be, are, or were employed by us, including the personal information contained in:

  • resumes;
  • short biographies (bios);
  • personal photograph

 

In our web site, Deep Space Systems specifically seeks to avoid the inclusion of additional personal information such as names of relatives, home address, telephone, personal email address, date of birth, employee identification number and marital status, and any other information irrelevant to the skills and capabilities of the individual.  The information included on the web site is voluntarily disclosed in the course of an employee or team mate uploading and editing that information via a personal or company login to the Deep Space Systems web site.

As a general rule, Deep Space Systems collects personal information directly from you. In most circumstances where the personal information that we collect about you is submitted by a third party, we will obtain your permission before we publish this information to the web site (such permission may be given directly by you, or implied from your actions).

From time to time, we may utilize the services of third parties (including our web site developer MediaTrik) in our business and may also receive personal information collected by other third parties in the course of the performance of their services for us or otherwise. Where this is the case, we will take reasonable steps to ensure that such third parties have represented to us that they have the right to disclose your personal information to us.

Why Do We Collect Personal Information?

The personal information collected is used and disclosed for our business purposes, including competing for engineering services contracts and in attracting Task Orders and expanded scope of work from our customers for existing or future potential contracts. Such use is specifically targeted to:

  • assessing qualifications for a particular job or task;
  • promoting the skills and capabilities of Deep Space Systems and our Team Mates.

 

Review and Monitoring

DSS will periodically review and monitor the content of employee and team mate submitted data to ensure that personal information, not relevant to skills, qualifications and capabilities, is not included, and that no inappropriate content is introduced.

DSS reserves the right to edit or delete employee and team mate submissions to ensure appropriate content and prevent the inadvertent exposure of unnecessary personal information.

This section is not meant to suggest that all content will be constantly monitored. We have no duty to so monitor. It is meant to bring to your attention the fact that such monitoring may occur and may result in the editing of personal information submitted by employees and team mates. When using the DSS web site or other DSS resources employees and team mates should not have any expectation of privacy with respect to their use of such equipment or resources.

How Do We Use Your Personal Information?

We may use your personal information:

  • for the purposes described in this Privacy Policy; or
  • for any additional purposes that we advise you of and where your consent is required by law we have obtained your consent in respect of the use or disclosure of your personal information.

 

We may use your personal information without your knowledge or consent where we are permitted to, requested to, or required to by applicable law or regulatory requirements.

When Do We Disclose Your Personal Information?

We may share your personal information with our employees, contractors, consultants and other parties (including other members of Lockheed Martin, NASA, or other potential customers) who require such information to assess our ability to provide engineering services by you.

When we share personal information with such parties we typically require that they only use or disclose such personal information in a manner consistent with the use and disclosure provisions of this Privacy Policy.

In addition, personal information may be disclosed or transferred to another party in the event of a change in ownership of, or a grant of a security interest in, all or a part of Deep Space Systems through, for example, an asset or share sale, or some other form of business combination, merger or joint venture, provided that such party is bound by appropriate agreements or obligations and required to use or disclose your personal information in a manner consistent with the use and disclosure provisions of this Privacy Policy.

Further, your submitted personal information may be disclosed:

  • as permitted or required by applicable law or regulatory requirements. In such a case, we will endeavor to not disclose more personal information than is required under the circumstances;
  • to comply with valid legal processes such as search warrants, subpoenas or court orders;
  • as part of Deep Space Systems’ regular reporting activities to our customers and share holders;
  • to protect the rights and property of Deep Space Systems;
  • during emergency situations or where necessary to protect the safety of a person or group of persons;
  • where the personal information is publicly available; or
  • with your consent where such consent is required by law.

 

Notification and Consent

To the extent that your consent is required, we will assume, unless you advise us otherwise, that you have consented to Deep Space Systems collecting, using and disclosing the above stated personal information for the purposes stated above (including any other purposes stated or reasonably implied at the time such personal information was provided to us).

Where your consent was required for our collection, use or disclosure of your personal information, you may, at any time, subject to legal or contractual restrictions and reasonable notice, withdraw your consent. All communications with respect to such withdrawal or variation of consent should be in writing and addressed to our Privacy Officer.

If you choose to remove your personal information via the web site interface, Deep Space Systems will consider this your prerogative and will not repost the information without your consent.

How is Your Personal Information Protected?

DSS endeavors to maintain physical, technical and procedural safeguards that are appropriate to the sensitivity of the personal information in question. These safeguards are designed to prevent your personal information from loss and unauthorized access, copying, use, modification or disclosure.

How Long is Your Personal Information Retained?

Except as otherwise permitted or required by applicable law or regulatory requirements, DSS endeavors to retain your personal information only for as long as it believes is necessary to fulfill the purposes for which the personal information was collected (including, for the purpose of meeting any contractual requirements or obligations). We may, instead of destroying or erasing your personal information, make it anonymous such that it cannot be associated with or tracked back to you.

Updating Your Personal Information

It is important that the information contained in our records is both accurate and current. If your personal information happens to change during the course of your relationship with DSS, please use the web site interface to upload or edit such changes.

You may also send us a request to update the information with the suggested changes and we can make the updates for you.

In some circumstances we may not agree with your request to change your personal information and will inform you of the circumstance, and may choose to take down the personal information until the circumstance is resolved.

Access to Your Personal Information

Generally, the personal information that we hold about you is visible through the web site. If you want to review, verify or correct your personal information, and cannot do so yourself, please contact the office of our Privacy Officer using the contact information set out below. Please note that any such communication must be in writing via e-mail.

Your right to access the personal information that we hold about you is not absolute. There are instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the personal information that we hold about you. In addition, the personal information may have been destroyed, erased or made anonymous in accordance with our record retention obligations and practices.

In the event that we cannot provide you with access to your personal information, we will endeavor to inform you of the reasons why, subject to any legal or regulatory restrictions.

Inquiries or Concerns?

If you have any questions about this Privacy Policy or concerns about how we manage your personal information, please contact the office of our Privacy Officer by telephone, in writing or by e-mail. We will endeavor to answer your questions and advise you of any steps taken to address the issues raised by you. If you are unsatisfied with our response, you may be entitled to make a written submission to the Privacy Commissioner applicable for your jurisdiction.

Privacy Officer

We have appointed a Privacy Officer, Karl Lauffer, to oversee compliance with this Privacy Policy. The contact information for our Privacy Officer is as follows:

privacy@deepspacesystems.com

Revisions to this Privacy Policy

DSS may from time to time make changes to this Privacy Policy to reflect changes in its legal or regulatory obligations or in the manner in which we deal with your personal information. We will communicate any revised version of this Privacy Policy. Any changes to this Privacy Policy will be effective from the time they are communicated, provided that any change that relates to why we collect, use or disclose your personal information will not apply to you, where your consent is required to such collection, use or disclosure, until we have obtained your consent to such change. This Privacy Policy was last reviewed on July 22, 2013.

Interpretation of this Privacy Policy

Any interpretation associated with this Privacy Policy will be made by the Privacy Officer. This Privacy Policy includes examples but is not intended to be restricted in its application to such examples, therefore where the word 'including' is used, it shall mean 'including without limitation’.

This Privacy Policy does not create or confer upon any individual any rights, or impose upon DSS any rights or obligations outside of, or in addition to, any rights or obligations imposed by the privacy laws applicable to such individual's personal information. Should there be, in a specific case, any inconsistency between this Privacy Policy and such privacy laws, this Privacy Policy shall be interpreted, in respect of that case, to give effect to, and comply with, such privacy laws.